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Posts tagged ‘Audit Meetings’

Auditing closing meeting template

February 25, 2014

Dominic Parry


Here is a free template for things that you should include in an auditing closing meeting.

  • Thank the auditees for their time
  • Thank them for allowing you to audit them
  • Remind the auditees of the reason for the audit
  • Remind the auditees of the standard that you audited against
  • Remind everyone that the audit is confidential
  • State that you have only looked at a sample of the system
  • State if the audit is invalid  (you may have needed to see a specific activity and you did not see this)
  • Explain how you will present your findings
  • Confirm any non-conformities and observations raised
  • Provide a closing summary on how the audit has gone
  • State your final conclusions of the audit (satisfactory, unsatisfactory, etc.)
  • Tell the auditees when they will receive the audit report
  • Tell the auditess what they are expected to do once they receive the report
  • Allow any questions

I hope that this is of use when auditing.  If you need any auditor training – please visit our web-site for details of our IRCA registered Pharmaceutical Quality Management Systems Auditor/ Lead Auditor training course.  Previous feedback is below.

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“Wow – brilliant”   “A truly brilliant course”   “A real joy working with you”

“Absolutely brilliant”   “Recommended to anyone within the pharma industry”

“You both are the best tutors I have come across in my entire life”

Regards,  Dominic

Good auditing techniques

October 25, 2012

Dominic Parry

When people talk about good auditing technique it is easy to immediately start covering how to ask questions, how to deal with people and how to make notes.  Whilst this is all true, it is easy to forget that there are 4 stages to the audit process and good auditing technique can be used at all of these stages – as we will see.  This makes for a better audit. Read more

Dealing with non-conformities

September 4, 2012

Dominic Parry

When non-conformities are raised during audits a sequence of events needs to follow afterwards in order to deal with the non-conformity correctly.  This post highlights the main process that good auditors should use, as well as highlighting any potential problem areas. Read more

Raising non-conformities

March 30, 2012

Dominic Parry

Many auditors audit by going into areas, finding things that they don’t like and then announcing their non-conformities at a closing meeting at the end of the audit.  This is somewhat of an old-fashioned way of auditing and whilst it may be the way audits have traditionally been done it is certainly not the best way of auditing by modern standards. Read more

Basic audit findings and clauses

February 28, 2012

Dominic Parry

When you are auditing you will often find non-conformities. These occur when the department, process or organisation that you are auditing is not following a requirement of the standard that you are auditing against. For many of you who perform audits in the pharmaceutical industry – the standard that you will audit against is GMP. It is important that any non-conformities are linked with the standard that you are auditing against, so non-conformities against GMP must be linked to the relevant clause of GMP.


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